HR: contracts, payroll and organisation details

Enter the organisation details first

Open Organisation and enter the legal name, address, trade register and taxpayer numbers and who signs for the organisation. Every contract, attestation and payslip prints these. Nothing is filled in for you, so the documents are never wrong by default. Only HR and administrators can change them.

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Prepare a contract

Open Contracts and press New contract. Choose the person and the kind of contract. The text is built from the model and the person’s file and checked against the Labour Code limits. Gaps stay highlighted until filled. To renew a fixed term contract use Renew a fixed term contract.

Sign for the organisation and send

Draw your signature. It is placed on the contract with the time, and after this the text can no longer be changed. Then send the person a personal link to read and sign on their phone.

Watch the dates

Contracts about to end, trial periods about to close and fixed term contracts nearing the two year limit are flagged on the Contracts page. A signed contract is ended, not cancelled: use End the contract with the last day and a reason, then issue the work certificate from the person’s documents.

Review the payroll rules

Payroll rates are listed with the place each was read. Check them with your accountant and mark each one as reviewed. A rule marked not yet reviewed, or an incomplete one, blocks the run. Only when the table is complete and you confirm it can a pay run be validated and payslips reach staff. A validated run cannot be changed.

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Run payroll for a month

Choose a month and prepare the run. The list of things to fix before it can be validated is shown on the page. You can export the run as a CSV.