Recruitment: from the job profile to the hiring

Define the job profile

Open Recruitment, then Job profiles, then New job profile. A profile is the definition of a post and is used again each time the post is announced: title in French and in English, kind of engagement, family of roles, department, place, why the post exists, responsibilities, education, experience, skills and languages. It also sets what goes into the contract, the selection steps, the documents asked at the application and after the offer is accepted, and the interview scorecard with a weight for each criterion.

This page needs a free account.

Create the vacancy

Under Applications and vacancies press New vacancy. Choose the Job profile, the Language of the announcement, the Number of posts, the Last day to apply (Douala time) and the Hiring manager. Press Create the vacancy.

Get the director’s approval and publish

Check the announcement in French and English, then press Send to the director for approval. The director presses Approve or Send back. After the approval press Publish on the careers page. You can Close the applications, Open again until this date, Mark as filled, or Cancel the vacancy.

Share the vacancy

Use Share the vacancy to open and post it in the channels you choose, then Mark as posted so the team knows where it was shared.

Read the applications

Applications are listed by stage. Show the ones that ended brings back those who are out. Open an application to check the Documents one by one (Checked, or Ask again), read the Motivation letter and write Notes of HR, which the candidate never sees. Under Decide you can retain, press Not retained, or Disqualify, with a reason that is said to the candidate.

Hold a punctuality call

For internships, open Punctuality calls and press Fix it and invite the candidates. Set the start (Douala time), the Grace in minutes, the length and the Time to explain a delay. A candidate who is late can explain. On the call page you can Accept the explanation or Refuse and disqualify. When you press Close the call, those who never came are out.

Fix the interviews

Under Selection and interviews press Fix an interview, choose the Step, the date and time (Douala), the length and the Interviewers among the staff, then Fix it and tell everybody. The candidate and the interviewers are told. You can Change the time, Move it, or mark Candidate absent. Each interviewer fills the scorecard, from Strong yes to the lowest mark, and a comment. HR sees what the interviewers say together.

Make the offer

When all the selection steps are done, open Decision, offer and contract. Prepare the offer with the start, the end, the trial period and the hours. The pay is written by a director and is hidden from HR. Press Ask the director to approve, then the director presses Approve the offer. Then press Send the offer to the candidate. You can Withdraw it.

Contract and hiring

When the candidate accepts, the contract is made from the model and the candidate’s file. Press Open the contract to review and sign it. When the contract is signed and the papers asked after the offer are in, press Complete the hiring (staff file and card). The staff file is made from the candidate’s file and the card is issued.